Associate Project Vendor Manager 1

US-NJ-Princeton | US-Nationwide
Job Number
Job Category
Clinical Operations
Position Type

Job Overview

• Manage 3rd party vendors on several low to moderate complexity projects with oversight from senior management
• Review 3rd party vendor proposals and select qualified vendors to provide services on assigned projects utilizing qualified/preferred 3rd party vendor list
• Review vendor contracts for inclusion of appropriate scope, pricing and agreed service standards 
• Obtain appropriate Project Management and Client approvals for original vendor service scope and budget and for any subsequent scope changes
• Work closely with Clinical Sourcing Group to ensure all vendor related contract documentation is approved and processed on-time
• Establish and maintain a good working relationship with the 3rd party vendors
• Create Vendor Management Plan on assigned projects and obtain study team and Client approval 
• Participate in and present vendor management processes in project KOMs 
• Participate in Investigator’s Meetings and provide training on 3rd party vendor services, if required
• Serve as a liaison between the operational project teams, Client and 3rd party vendor(s) 
o Maintain ongoing communication with assigned 3rd party vendors, track status of service development and progress on tasks performed throughout project duration
o Participate in ongoing study team/Client meetings and provide updates on status of vendor services
o Follow up with 3rd party vendors to ensure timely resolution of issues 
o Escalate vendor-related issues and corrective action plans, as necessary, to Client, QA and Vendor Relationship Management group
• Analyze vendor performance trends and provide proactive issue resolution
• Perform proactive assessments of vendor service risks and recommend mitigating actions
• Review and approve vendor invoices if billing is appropriate based on the terms of the vendor contract. If improper billing, return to vendor for correction before processing for payment
• Maintain status of budget vs actual spend for all 3rd party vendor contracts
o Provide monthly update on budget statistics
o For scope changes, ensure delineation of costs between task orders and change orders
• Track and file vendor management and 3rd party vendor documentation in eTMF according to eTMF guidelines and provide support with eTMF audits
• Participate in client audits of assigned projects with support from senior management

* This role is an independent project management role and prior PM experience is desired


Bachelor’s Degree or equivalent experience 
Degree in life sciences preferred


Years of experience in the job discipline: 0-2
Years of experience in other professional roles: 2-4
Other required work-related experiences.
• Clinical trials industry experience required
• Vendor specialty experience preferred
• Operational team project management experience preferred
• Strong presentation skills required
• Ability to handle multiple priorities and work well under pressure
• Ability to meet tight deadlines
• Ability to think ‘out of the box’
• Proficiency in Microsoft Office Suite (intermediate level)
• Pro-active (self starter)
• Quick learner
• Multi-tasker
• Creative problem solver
• Tenacious in follow-up/follow-through 
• Well Organized
• Team Player


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