Covance

Associate Project Vendor Manager 1

US-NJ-Princeton | US-Nationwide
Job Number
2017-14283
Job Category
Clinical Operations
Position Type
Full-Time

Job Overview

• Manage 3rd party vendors on several low to moderate complexity projects with oversight from senior management
• Review 3rd party vendor proposals and select qualified vendors to provide services on assigned projects utilizing qualified/preferred 3rd party vendor list
• Review vendor contracts for inclusion of appropriate scope, pricing and agreed service standards 
• Obtain appropriate Project Management and Client approvals for original vendor service scope and budget and for any subsequent scope changes
• Work closely with Clinical Sourcing Group to ensure all vendor related contract documentation is approved and processed on-time
• Establish and maintain a good working relationship with the 3rd party vendors
• Create Vendor Management Plan on assigned projects and obtain study team and Client approval 
• Participate in and present vendor management processes in project KOMs 
• Participate in Investigator’s Meetings and provide training on 3rd party vendor services, if required
• Serve as a liaison between the operational project teams, Client and 3rd party vendor(s) 
o Maintain ongoing communication with assigned 3rd party vendors, track status of service development and progress on tasks performed throughout project duration
o Participate in ongoing study team/Client meetings and provide updates on status of vendor services
o Follow up with 3rd party vendors to ensure timely resolution of issues 
o Escalate vendor-related issues and corrective action plans, as necessary, to Client, QA and Vendor Relationship Management group
• Analyze vendor performance trends and provide proactive issue resolution
• Perform proactive assessments of vendor service risks and recommend mitigating actions
• Review and approve vendor invoices if billing is appropriate based on the terms of the vendor contract. If improper billing, return to vendor for correction before processing for payment
• Maintain status of budget vs actual spend for all 3rd party vendor contracts
o Provide monthly update on budget statistics
o For scope changes, ensure delineation of costs between task orders and change orders
• Track and file vendor management and 3rd party vendor documentation in eTMF according to eTMF guidelines and provide support with eTMF audits
• Participate in client audits of assigned projects with support from senior management

* This role is an independent project management role and prior PM experience is desired

Education/Qualifications

Bachelor’s Degree or equivalent experience 
Degree in life sciences preferred

Experience

Years of experience in the job discipline: 0-2
Years of experience in other professional roles: 2-4
Other required work-related experiences.
• Clinical trials industry experience required
• Vendor specialty experience preferred
• Operational team project management experience preferred
• Strong presentation skills required
• Ability to handle multiple priorities and work well under pressure
• Ability to meet tight deadlines
• Ability to think ‘out of the box’
• Proficiency in Microsoft Office Suite (intermediate level)
• Pro-active (self starter)
• Quick learner
• Multi-tasker
• Creative problem solver
• Tenacious in follow-up/follow-through 
• Well Organized
• Team Player

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