Sample Handling Assistant

US-CA-Los Angelos
Job Number
Job Category
Clinical Research Associate
Position Type

Job Overview

Covance is hiring a Sample Handling Assitant to join their global team in Los Angelos, CA.


The Sample Handling Assistant is accountable for the handling/storing and processing of irreplaceable clinical trial specimens. The Assistant will perform a variety of tasks depending on the specific Specimen Management Center Assistant level held. The Assistant supports the various teams of the Specimen Management and is a liaison between Specimen Management and the other laboratory


Specific department duties as set forth in the task list and department Training Checklists including but not limited to:

 Ensure that specimens are picked up from the appropriate department, sorted, pre-scanned and registered into the appropriate temperature bins in a timely fashion. 

Identification of problem samples and corrects routing of these specimens.

Close and prepare SDS shipments.

Accountable for accurately identifying specimens that need to be discarded and completing the discard process.

Creation of new storage drawers for use in the registration process and the ability to complete location moves in the SMART database.

Consolidate and move drawers as specified to effectively utilize freezer space.

Monitor, respond to and resolve issues with alarming Specimen Management units, and/or appreciate department, to ensure regulatory compliance and monitor follow-up for corrective actions

Accountable for initialing appropriate freezer documentation

Understand the pull list and pull the specimens from the freezers.

Understand and apply the shipping instructions and pack the specimens as per requirements.

Generation and application of specialized labels, to include mini labels and/or computer generated bar codes.

Perform any QC needed during the process of pulling and packaging.

  • Must be able to QC shipments shipped thru SMART
  • QC packages and shipping documents.
  • Stock supplies from warehouse.
  • Ship packages thru SMART.
  • Ship pass-through and Transfer Test packages to other Covance locations.
  • Generate and download EPLs from SMART.
  • Be able to accurately and efficiently Prescan, Register, Process, Pull, and Pack specimens using SMART.
  • Completion of beginning and end of day duties, as assigned.
  •  Adhere to all company policies and procedures and perform all departmental and interdepartmental SOP’s as written.
  • Generate an appropriate audit trail of all activities and maintains own training file and req


Minimum High School Diploma


  • Minimum 1 year applicable work experience
  • Able to work in a team as well as independently
  • Dynamic attitude and ability to work under pressure
  • Ability to take up challenges
  • Strong detail orientation
  • Strong communication and organizational skills
  • Ability to use several software packages i.e. Word, Excel, Access


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