• Grant Payment Associate

    Job Location(s) US-NJ-Princeton
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  • Job Overview

    Grant Payment Associate

    Princeton, New Jersey


    The Grant Payment Associate is the primary payment contact for investigative sites. Responsible for administering grant and non-grant payments in accordance with the site contract agreement.  Act as a subject matter expert for grant payments for internal and external teams, as well as study site participants.

    • Accountable for the overall payment management of assigned studies which includes initial communication with Clinical Project Managers and external investigative sites during payment set-up in the system, execution of timely and accurate payment to the sites, issue resolution and final study reconciliation
    • Responsible for processing and tracking payments to Investigators and other payees in support of a clinical trial
    • Identify payment criteria and administer payments to each investigator and process all pass through costs
    • Assist in preparation of the study budget template
    • Liaise with GSS Site Contracts teams regarding payment terms in investigator agreements
    • Communicate with sites and clinical teams regarding payment questions or updates
    • Provide excellent customer service and timely site issue resolution
    • Maintain and update payment tracking information in the Trial TrackerTM Grant /CTMS
    • Setup and maintain financial files throughout the course of the study including payment documentation, investigator financial files and amendments
    • Reconcile all study payments on a routine basis and provide financial reports to clients as requested
    • Provide site payment documentation for sponsor audits as requested


    University/College degree (Business or Accounting preferred) OR four (4) years work experience in a financial, clinical trial, or accounting related position.


    • Working knowledge of clinical trial payment process and familiarity with investigator contracts and budgets; previous interaction with operational project teams and investigative sites preferred
    • Strong networking abilities and an ability/willingness to work with internal and external stakeholders across the globe
    • Strong analytical skills
    • Good organizational and time management skills
    • Excellent communication / writing skills
    • Customer oriented
    • Strong computer skills with an ability to access and leverage technology alternatives
    • Computer proficiency (MS Office - Word, Excel, Power Point and Internet skills), aptitude for training, capable of operating standard office equipment (e.g. fax, copier etc.).
    • Flexible and adaptable to a developing work environment
    • Self-motivation with the ability to work under pressure to meet deadlines
    • Works well independently as well as in a team environment
    • Detail and process oriented
    • Positive attitude and approach


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