• Proposal Manager II

    Job Location(s) US-NC-Raleigh-Durham | UK-Maidenhead | US-WI-Madison | US-NJ-Princeton
    Job Number
    Job Category
    Client Services
    Position Type
  • Job Overview

    The RFI (Request for Information) Team at Covance falls under the Strategic Writing, Presentations, Experience, Information, Knowledge and Experience group within the Commercial Organization at Covance. We are currently looking for someone to strengthen our team in the Phase I-IV and device/diagnostics arena.

    The mission of the RFI Response Team is to efficiently manage information requests, provide accurate/validated Covance information and data, and support the global commercial organization to win new business by writing responses that are consistent, compelling and award-winning.  We are recruiting in the US or the UK for this role


    The person we are looking for:

    • Is a confident and creative writer, who can effectively manage a team of reviewers in order to put together compelling response documents

    • Is resourceful about finding information and suggesting ideas

    • Writes effective RFI responses by using existing RFI tools, systems and processes such as Salesforce, SharePoint, Qvidian, etc.
    • Owns all aspects of the appropriate RFI process for assigned/ accountable opportunities (inclusive of managing opportunities autonomously, establishing clear timelines, meeting client requirements, and resolving obstacles with minimal support)
    • Is responsible for managing opportunities of high complexity
    • Is expected to work on opportunities regardless of Business Unit, with specialization in at least one Business Unit (e.g., Early Development, Government work, Central Lab Services, Clinical Pharmacology, and/or Clinical Development Services), and may be responsible for developing responses for integrated opportunities (i.e., spanning across multiple Business Units)
    • Reviews and analyzes RFI and/or Request for Proposal (RFP) documents to ensure adequate information for response preparation is provided. Follows up with appropriate contact for additional information as required.
    • Identifies and resolves issues around client enquiry requirements and Covance capabilities
    • Organizes and manages strategic and operational calls related to the opportunity
    • Prepares high quality and accurate documents; collaborates with the review team to ensure the responses and strategy meet the Sponsor requirements and expectations under the pressure of changing timelines; proactively works with the review team to craft the appropriate strategy. Depending on the request, may be responsible for owning a section of a deliverable, or owning the entire deliverable.
    • Is responsible for facilitating internal and external opportunity management negotiations (i.e. process, resources, timelines, etc.)
    • Liaises with third party vendors/vendor managers for provision of information where required.
    • Supports client-facing and senior management-facing activities for assigned opportunities as needed, including supporting preparation, attendance, or leading applicable preparation and meetings
    • Is accountable for timely and consistent delivery of assigned internal and external deliverables. Responsible for resolving issues/challenges and informing Manager
    • Identifies and drives ways to improve the efficiency and quality of processes and the resulting deliverables, influencing key stakeholders as applicable
    • Contributes to Qvidian content library by submitting new content or updates to existing content, using the official content submission process, and suggests areas for streamlining/improving content and/or structure.
    • Performs quality control activities per the appropriate process/requirements
    • Works across the organization in matrix environment across multiple time-zones and locations to lead the process and complete deliverables
    • Maintains appropriate knowledge of the technical and regulatory environments


    Bachelor’s degree required in a scientific, business or related field, or equivalent work experience


    • Minimum 6 years of experience in RFI and/or RFP response development within the CRO/pharma industry preferred, or an equivalent combination of education and other CRO/pharma or other business-related experience to successfully perform the essential job duties
    • Demonstrated text editing and writing skills
    • Experience working in on-line procurement systems/platforms is preferred
    • Experience responding to government opportunities is a plus
    • Experience supporting strongly regulated opportunities is a plus
    • Demonstrated computer skills – requires excellent MS Office experience (specifically Excel, Word, Outlook)
    • Knowledge of proposal management software applications (e.g.,, Qvidian, Proposal Automation applications) is a plus
    • Excellent customer service skills, attention to detail and ability to be persistent while maintaining tact
    • Demonstrated ability to plan, multi-task and prioritize
    • Demonstrated teamwork, communication (written and verbal), and organizational skills
    • Proven ability to work independently
    • Ability to communicate appropriately and effectively with internal stakeholders, clients and Covance senior management
    • Positive attitude and sense of urgency
    • Ability to work to deadlines
    • Strong analytical skills
    • Possesses an ability and willingness to work across Covance Business Units/Service Lines
    • Ability and willingness to work irregular and/or extended hours as needed to meet deliverable deadlines, either expected or unexpected


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